I. Standardized Archival Management
Pain Point Addressed: Lack of standardized archival management.
Builds a comprehensive “classification–workflow–expiration” standardized framework to achieve full lifecycle control of archives, resolving issues such as disorganized classification, non-standard workflows, and untimely destruction.
1. Classification & Coding: Multi-dimensional classification by “institution + business type + time”; coding structure includes “institution code + year + sequence number,” ensuring each archive can be uniquely located.
2. End-to-End Standardization: Covers all stages from “collection → filing → cataloging → binding → archiving,” supporting both physical and electronic archives. Enables auto-filing, standardized document generation, and fully automated electronic archive processing.
3. Expiration Management: Automatically tracks archival retention periods and sends reminders for “retention / destruction” before expiration, avoiding overdue or non-compliant disposal.
II. Cross-System Integration
Pain Point Addressed: Severe data silos across systems.
Uses an open architecture of “business docking + support integration + standard interfaces” to break information silos and enable multi-system data collaboration.
1. Business System Integration: Seamlessly connects with core systems such as credit lending and online loans (real-time / T+1 sync), as well as fintech and public operation modules, reducing manual data entry.
2. Support System Integration: Integrates unified authentication (SSO single sign-on), imaging platforms (end-to-end image management), and ODS/data warehouse systems (ensuring data completeness).
3. Standardized Interfaces: Built on ESB-based interfaces covering core business scenarios, ensuring compatibility and scalability while reducing integration costs for new systems.
III. High Performance and Scalability
Pain Point Addressed: Performance pressure from business growth.
Achieves elastic scaling through “architecture optimization + modular design + legacy data migration” to support business expansion.
1. High-Concurrency Architecture: Distributed deployment across multiple servers, supporting both “synchronous + asynchronous” transmission modes, ensuring stable performance in batch archiving and high-concurrency queries.
2. Modular Design: Splits independent modules such as “collection, inventory, borrowing.” New archive types (e.g., green credit archives) can be quickly added via configuration without large-scale system changes.
3. Legacy Data Migration: Provides a dedicated migration module compatible with historical archives, supporting batch import and integration for seamless transition between old and new systems.
IV. Security and Control
Pain Point Addressed: Weak risk prevention and security controls.
Establishes a multi-layer mechanism covering “data security + operation traceability + physical protection + access control” to ensure archival security and operational compliance.
1. Data Security: Utilizes international/SM4 encryption algorithms for transmission and storage; digital watermarks prevent tampering of electronic archives.
2. Operation Traceability & Alerts: Records all operation logs (auditable); automatically triggers alerts for overdue returns or unauthorized access.
3. Physical Protection: Integrates with temperature/humidity sensors and RFID access systems for real-time monitoring of storage facilities; provides patrol and inspection log functions.
4. Access Control: Configures basic permissions by “role + institution”; supports custom permissions for electronic archives (e.g., field-level masking, read-only access).
V. Flexible Workflow Configuration
Pain Point Addressed: Rigid workflows.
Employs visualization tools to enable “customized approval + rule adaptation + flexible processing,” meeting diverse business requirements.
1. Custom Approval Flows: Configurable approval processes for all archival stages such as “storage, borrowing, retrieval,” with differentiated approval nodes for various archive types (e.g., credit/operational archives).
2. Business Rule Adaptation: Management rules configurable by archive type (e.g., counter vouchers auto-archived on T+1, legacy businesses manually filed).
3. Flexible Processing: Inventory supported via RFID and manual modes; borrowing supports renewal and due reminders; high-risk archives restricted to “on-site viewing only.”
